Zoom – Host a Meeting and Invite Participants | Office of Information Technology
Even if you choose off, the host will have the option to start their video. How to Use Zoom Host a Meeting. Here is the comparison of the two basic plans from the Zoom. Log in to your Zoom App Now when you launch you Zoom app, you will use your login and password to log into the app.
How to Use Zoom Host a Meeting Easily and Free – Signing Up for a Zoom Account
Install Zoom Client for Meetings. Open your Zoom client. Click on the Schedule icon. This will open the how to start a scheduled zoom meeting as a host window. Select your meeting жмите сюда. Note that some of these options might not be available if they were disabled and locked to the Off position at the Account or Group how to put dark mode on zoom in laptop – none:. NOTE: Choosing Other Calendars will allow you to copy and paste the scheduled meeting information such as date, time, and meeting URL into an email that you may send to invitees.
Please note, there is no direct integration between Outlook and Zoom. If you change the details of смотрите подробнее meeting in either one, you must update those same details in the other.
Any changed appointments or Zoom settings i. Add to calendar After you are done how to start a scheduled zoom meeting as a host up your Scheduled meeting, Click the Schedule icon at the lower right-hand side of the window. Start: Select a date and time for your meeting.
You can start your meeting at any time before the scheduled time. Duration : Choose the approximate duration of the meeting. Note that this is only for scheduling purposes. The meeting will not end after this length of time. Time Zone: By default, zoom will use your computer’s time zone. Click on the drop down to select a different time zone. Recurring meeting: Choose if you would like a recurring meeting, i.
Host Video : Choose if you would like the host video on or off when joining the meeting. Even if you choose off, the host will have the option to start how to start a scheduled zoom meeting as a host video. Participant Video : Choose if you would like the participants’ videos ссылка на страницу or off when joining the meeting. Even if you choose off, the participants will have the option to start their video. Audio Options: choose whether to allow users to call in via Telephone Only or Computer audio or both.
Require Meeting Password: You can select and input your meeting password here. Joining participants will be required to input this before joining your scheduled meeting. Advanced Options : Click on the arrow to view additional meeting options. Enable join before host: Allow participants to join the meeting without you or before you join. The meeting will end how to start a scheduled zoom meeting as a host minutes for Basic free users if 3 or more people join the meeting.
Mute Participants Upon Entry : If join before host is not enabled, this will mute all participants as they join the meeting. If not selected, a random unique meeting ID will be generated. Record the meeting automatically : Check this if you want the meeting to be automatically recorded. Select if you want it to be recorded locally to your computer or to the cloud video.
Alternative Hosts : Enter the email address of another Zoom user with a Pro license on your account to allow them to start the meeting in your absence.
Read more about Alternative Host. Calendar: Add to any selected calendar and send out invites to participants. For example, if you choose Outlookwhen you click Schedule in the next step, it will open a new appointment in Outlook with the Zoom meeting information already populated and you can simply add invitees as you would with any Calendar Appointment.
Click Schedule to finish, and open up the calendar you have selected. Choose files or drag and drop files. Was this article helpful? Brad Anglin Posted Updated. Tweet Share on Facebook.
Comments Please sign in to comment.
How to start a scheduled zoom meeting as a host. How to Schedule and Host a Zoom Meeting
Zoom is a name and service that many in our community may not have heard about prior to March When schools, business and events shut down for the pandemic, millions of people turned to Zoom in order to have video meetings using their computers, smartphone and tablets. In fact, the number of Zoom users has grown from about 20 million to an estimated million in a very short amount of time.
It is used by friends and families to keep in touch during the shutdown. It is used by organizations to replace workshops and classes. It is even used by churches to conduct worship services virtually. If you are a participant in a Zoom meeting that is hosted by another person or if you need to install the Zoom app, check Recipe How to Attend a Zoom Meeting for details. Print Recipe. However, a Zoom account is required if you want to schedule and host your own Zoom meetings with families and friends.
Having a Zoom account also allows you to create your own Instant Meetings and access your personal settings, where you can control meeting activities and update your profile plan at any time. Here is the comparison of the two basic plans from the Zoom. US web site. The key decision criteria is the limitation of the time limit for group meetings with the free plan.
If you can work with the 40 minute time limit on group meeting with 3 or more people, the Free plan is a natural choice. If you meetings of 3 or more people need to last longer than 40 minutes, the Pro plan is your choice. A paid plan is also required if you need other account add-ons for webinars and other advanced features. Signing up for a Free account is simple but has several steps. You can access the sign up process at zoom.
After accessing the signup page, a five step process will complete the action. In this process you will:. On the following screen where you supply your login and password, also check the Keep me signed in box so that you do not have to sign in every time you launch the Zoom app. Now that you have the Zoom app installed and you have created your Zoom account, you have the tools you need to schedule and host your meetings.
You are the organizer of a family video meeting and you would like to setup the associated Zoom meeting. You have already communicated with your group that the meeting will occur at some point in the future at a specific date and time. The process is straight forward and simple. Scheduling and hosting a Zoom meeting is a three step process. As the host with the Zoom account, you can schedule the meeting for a date and time and setup the characteristics of the meeting. Start the process by clicking on Schedule on the Zoom app home screen.
You will then complete the schedule information for the meeting. Here is a step-by-step description of the necessary information. Here are the essential elements of scheduling a Zoom meeting. This is information that will be included in the meeting invitation. Tap or click the date field to access the scheduling calendar. The three elements of the time are set individuallyh. If you are using the Free Zoom account remember your meeting time is limited to 40 minutes.
You will be giving a warning if your duration is longer than what your account supports. This is particularly important if you are meeting with people from different parts of the country. Every meeting gets a new Meeting ID that will be reflected in the invitation. This information will be included in the invite information that you copy and paste to your meeting participants. These means that video will be on for all when they join the meeting.
This is a good setting for private meetings with a small group of participants. If internet connections are not available or poor, you might use Telephone as an option. This would provide a telephone number. If you are not an active calendar user, choose Other Calendars. The meeting is scheduled and the invitation information is displayed. This is the best time to copy the meeting invitation in order to email it to other participants.
The best time to take action on the invitation to your meeting is immediately after scheduling the meeting. After you have set the date, time and details of your meeting and press Schedule , the following window appears. This window has all of the essential invitation details you would need to send to your other attendees.
After pasting the invitation text to an email, you can add email recipients and additional text or information to the email message.
At this point, the Zoom app will launch the Mail app and automatically paste the invitation text into the email message. Its a convenient step for iPad users.
The actions for iPhone users using the Zoom app to schedule the meeting requires a slightly different process. To send an email to your attendees you will.
Tap Send Email to launch the Mail app and transfer the invitation text or Send Message to send a text message with the invitation text. When the date and time of the meeting arrives, as the Host you are responsible for starting the meeting.
You will also be responsible for admitting meeting attendees. If you plan to start the meeting on a computer, you launch the Zoom app just ahead of the meeting time, you will find the meeting on the Home page of the app. If the desired meeting is not displayed on the apps Home screen or if you are starting the meeting on a tablet or smart phone, you will need to access the meeting list by:. After starting the meeting, you have a number of options and controls that are common for everyday meeting.
If you are attending the Zoom meeting with a computer or tablet with a larger screen, you can choose the layout of the meeting screen. The control for the layout selection is on the upper right hand corner of the screen. The Speaker View may be best if you are in a Zoom meeting like a training class or a presentation where there is a primary speaker for the group.
This is also good if the presenter is sharing a screen or document with the group. Other participants are displayed in the upper part of the screen with small thumbnail images. If someone else in the meeting speaks, their image will move to the center featured spot. The Gallery View is like a group of friends all displayed on the screen at the same time. Up to 49 people can display on a big screen.
Someone who is speaking will have a yellow border around their image. The Gallery View is great for informal meetings where you want to see more faces. These controls manage things like audio, video chat and more. If you meeting has a primary speaker, the presenter may put everyone on mute.
Or optionally ask everyone to mute. This reduces background noise and feedback for the meeting. With the camera off, your video is replace with your profile photograph or a blank box with your name.
You can chat with all participants or a note to a single person. The host can end the meeting for all attendees. Use the following four questions to determine if you understand the skills taught in this lesson. Zoom — Getting Started on Windows and Mac. Zoom — Join a Test Meeting. You can type a question or comment about this recipe below. This information is only seen my club members. It is a safe place to ask your questions. You must be logged in to post a comment.
How to Schedule and Host a Zoom Meeting. This recipe will explore the steps for scheduling and hosting a Zoom meeting. Recipe List of Ingredients Use the links below to quickly access specific topic or information about this recipe. Do I need this Recipe? Learning Tips for Recipes. Sign Up for a Zoom Account. A Zoom account is not required if you simply want to attend Zoom meetings as a participant. In this process you will: Verify your Age — Select your birth date using the pulldown fields.
Supply your Email address. This will be your login. At this point, Zoom will send you a verification email that you will use to complete the next step. Activate your Account from a verification email. Simply click on the Activate Account button in the email.
Supply your Name and create a password.